Jikei Group of Colleges Headquarters

 

All students and faculty members, whether traveling overseas on group-related business or travelling privately, should endeavor to obtain the latest information from news sources or from the Ministry of Foreign Affairs Overseas Safety website. They should also conduct thorough research of dangerous regions prior to traveling overseas and should refrain from traveling to regions for which a travel advisory has been issued. Students and faculty members should also be aware of the dangers of traveling to other regions as well.

 

Additionally, students and faculty members should always register with the Travel Registration Service provided by the Ministry of Foreign Affairs. Travelers planning to stay overseas for three months or less should register with the Travel Registry while travelers planning to stay for longer than three months should register with the Overseas Residential Registration network.

 

In the event of an overseas crisis such as various types of incidents and accidents, acts of terror, natural disasters, and outbreaks of disease, the Jikei Group shall take measures regarding student and faculty member overseas travel based on the overseas safety information by country and region issued by the Ministry of Foreign Affairs (which encompasses four categories including information such as dangers and infectious diseases dangers) based on the guidelines outlined below.

 

Travel Guidelines for Students and Faculty Members in the Event of an Overseas Crisis

 

Level 1: Exercise caution

 

Students and faculty members should fully understand the overseas safety information issued by the Ministry of Foreign Affairs and exercise caution when traveling and staying overseas. They should ensure that they can stay in contact with the parent organization and should communicate regularly with the organization.

 

Level 2: Avoid unnecessary travel

 

Students and faculty members should cancel any unnecessary travel and review their travel plans. In the event travel is unavoidable due to work or for some other reason, they shall coordinate with local partner organizations or diplomatic missions and confirm measures to ensure their safety while avoiding any activities not related to their objective. Faculty members shall also secure a means of communication during their stay and remain in regular contact with the parent organization. Travel for students and faculty members should be canceled.

 

Level 3: Avoid travel (Cancel travel plans advisory)

 

Students and faculty member should avoid travel. However when travel is at the request of governmental agencies or international agencies such as the Ministry of Foreign Affairs or Japan International Cooperation Agency (for example, to participate in research or international support teams), faculty members should consult with the head of the parent organization or the school principal.

 

Level 4: Evacuate. Avoid travel (Evacuation advisory)

 

Students and faculty members should avoid all travel regardless of the purpose. Students and faculty members currently staying in the affected countries or regions should evacuate to a safe country or region. Moreover, students and faculty members returning from a country experiencing an outbreak of an infectious disease who display symptoms such as a fever should refrain from visiting a local medical facility. They should instead first contact a health care center and follow their instructions. The parent organization should be contacted thereafter.

 

Additionally, when schools or other organizations within the Jikei Group receive students or faculty members from a country experiencing an outbreak of an infectious disease, they shall, depending on the disease, seek the opinion of the chairperson of Keiseikai, the organization responsible for medical care in the Jikei Group, and make decisions on a case-by-case basis.